University of California Office of the President hiring WORKFORCE ADMINISTRATION (HR) ASSISTANT in Riverside, CA | LinkedIn (2024)

Job Posting

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Position BaseRiverside

LocationUCPath

UCPATH At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

UCPath is the University of California's shared services center in Riverside, CA. UCPath manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at UCPath work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath

Position SummaryThe WFA Assistant will work within the UCPath Center, reporting directly to a Production Supervisor. The WFA Assistant may be responsible for supporting the development of training materials, documentation of processes and procedures, systems testing, and other. The WFA Assistant will be responsible for providing operational support and addressing escalated customer service inquiries. This entails assisting with any inquiries and issues involving day-to-day human resource data entry transactions. Ultimately, WFA Assistant is responsible for employee life-cycle transaction processing, employee data security and accuracy, and employee file and HR records maintenance.

The WFA Assistant will learn to apply professional HR concepts, policies and procedures in the completion of HR assignments that are of limited scope and impact. This position receives instructions on most work assignments, and regularly consults with HR specialists in the course of completing increasingly complex assignments. The WFA Assistant follows standard practices and procedures in analyzing HR situations or data from which answers can be readily obtained, and exercises some judgment within defined procedures and policies to determine appropriate action. .

Key Responsibilities

• 50% Workforce Administration: Participates in the ongoing maintenance of workforce administration operations. Provides assistance to location HR and UC Office of the President staff with respect to transactional inquires and issues involving the workforce administration tool. Responds to routine questions about the PeopleSoft WFA module and related procedures. Under supervision, accurately provides standard employee data entry transactions such as I-9s, new hire processing, job data changes, terminations, unemployment tracking, etc. Monitors and approves all data changes made through the self service portal. Processes employee data changes and corrections as requested or as needed through data integrity audits. Refines and documents data entry procedures.
• 25% Records Maintenance: Reviews HR data and records for accuracy and completeness. Monitors record keeping and data entry procedures for accuracy. Maintains the centralization and maintenance of employee records as well as mandated documents as required by federal and state legislation. Maintains HR data record standards such as job status, job codes, time entry codes, job titles, pay grades, etc.
• 15% Client Support: Provides data for auditors, and local, state, or federal agencies. Responds to employee data verification requests. Researches employee data integrity issues like improper job classification/coding; performs appropriate action as needed.
• 10% Other: Participates, as required, in other department projects. Performs other related duties as required.

ExperienceRequired Qualifications

• Min 2 years relevant workforce administration or related experience or an equivalent combination of education/training.

Skills And AbilitiesRequired Qualifications

• Demonstrates organizational and problem-solving skills. Ability to acquire knowledge of human resources policies and programs and systemwide policies and procedures. Experience in data and record management. Demonstrates skill in integrating information in the completion of assignments. Ability to handle difficult or volatile situations/individuals effectively. Has basic knowledge on systems and technology that support workforce administration. Understands how changes to these will affect outcomes and overall operation. Ability to provide high quality work utilizing effective communication (written and verbal), time management, and collaboration skills. Strong organizational, and project management skills, with excellent attention to detail skills. Excellent people skills, with ability to effectively interact, collaborate in a team environment, and influence across all levels of an organization. Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities. Ability to maintain flexibility and quickly address changing priorities. Ability to accomplish assigned projects without compromising the integrity of UCPath and/or University of California policies and procedures. Strong attention to detail and thoroughness in work product. Ability to appropriately handle confidential matters and material. Ability to provide excellent service with integrity. Self-motivated and directed. Ability to identify complex problems and related information to develop and evaluate options and implement solutions. Strong computer skills, with intermediate skills with Microsoft Office Suite (particularly Word, Excel and PowerPoint) and experience working with databases.

Preferred Qualifications

• Experience with I9 and work authorization compliance
• Knowledge of UC personnel and payroll policies and procedures.

EducationRequired Qualifications

• High school diploma or equivalent experience

Preferred Qualifications

• Bachelor's degree Human Resources, Business Administration or related field.

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Job TitleBlank Ast 3

Job Code004722

Salary GradeSTEPS

Payscale:$28.44 - $40.77 an hour – Salary offers are determined based on final candidate qualification and experience

Benefits: For information on the comprehensive benefits package offered by UCPath visit: Benefits of Working for UC

ADDITIONAL INFORMATIONThis position will work a hybrid schedule which includes a combination of working both onsite at UCPath in Riverside and remote in California.

HOW TO APPLYPlease be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATEFor first consideration, please apply by: August 30, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENTBackground Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENTThe University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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